Identity and application verification
A signed application, identity checks, and consent for legally permitted reports before any decision is made.
Indianapolis tenant screening guide
How to Evaluate a Property Manager’s Tenant Screening
Screening is one of the highest-leverage parts of rental management. This guide shows what a defensible process looks like, what to ask, and how to avoid vague promises.
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Buyer's checklist
What a capable manager should provide
Leaseway does not perform this work. Use these criteria to evaluate the property management company that will.
Income and credit review
Documented income standards, credit context, and a clear method for handling applicants with limited credit history.
Rental history checks
Direct landlord references, address history, and careful verification that the reference is a real owner or manager.
Eviction and background searches
Reliable data sources, individualized review where required, and no claim that a database is error-free.
Written approval criteria
The same published standards applied consistently to every applicant to reduce bias and Fair Housing risk.
Adverse-action compliance
Proper notices when consumer reports affect a decision, including the reporting agency and dispute rights.
Questions to ask before signing
- Can I see the written rental criteria applicants receive before paying a fee?
- Which reports do you run, and who supplies the data?
- How do you verify income, employment, and prior landlord references?
- Who makes the final decision, and how are exceptions documented?
- How do you handle adverse-action notices and applicant disputes?
Red flags
- A guaranteed eviction rate or a claim that screening eliminates all risk.
- Approval based on one credit-score cutoff with no written policy.
- Different standards applied to different applicants.
- No process for documenting consent, decisions, or adverse action.
What does tenant placement cost?
Screening is usually included in a leasing or tenant-placement fee, commonly 50-100% of one month’s rent. Ask who keeps application fees, whether re-leasing is guaranteed, and what happens if a placed tenant leaves early.
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